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Property Management for Apartments

An unequaled reputation of distinction among professionals and the public alike.

Whether you have a single four-plex or a 100 unit apartment we have the expertise to deliver superior results.

Advantage Property Management Services is a full service residential property management firm delivering hassle-free property management. We help real estate investors in all cities in Alameda County and Contra Costa County, including Danville, San Ramon, Dublin, Pleasanton, Livermore, Castro Valley, Hayward, San Leandro, Fremont, Union City, and surrounding cities. Residential property management, including property management for apartments, is all we do.

We offer our management services for single family homes, condos, townhomes, duplexes, triplexes, fourplexes, small apartments, and any other residential dwelling.

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We Manage Apartments With Ease

We’re experts in managing the particular ins and outs of apartment complexes. In addition to our services associated with managing single-family homes, we also offer property management for apartments:


Resident Managers

California law requires that apartments with 16+ employ a resident manager. When looking for someone to manage your apartment complex, you want someone familiar with managing resident managers and compliance with CA employment law. Our property management for apartments services include hiring, training, and overseeing the resident manager for you.


Financial Reporting

We understand that you need quality information at your fingertips, so we give it to you. You’ll have the ability to run rent rolls, income statements, and many other reports in real-time anytime you want. Our powerful systems can provide you the information you want.

How Much Does Property Management Cost for Apartments?

Property management for apartments fees will depend on the number of units, along with other factors we will be happy to discuss with you over the phone. Any building with 16+ units will need a custom quote. For other types of multi-unit properties, our pricing ranges from 6-8% of gross rents collected. When you choose to hire APMS, you can sit back, relax, and stop worrying about what’s happening day-to-day at your property. APMS eliminates the burden of managing your rental property. As a full service property manager we handle every aspect of owning a rental property. When you want information, we pride ourselves in providing superior customer service (Service comes first!). We promptly respond to all inquiries and our state of the art software gives you real-time portal access to view your properties 24/7/365. The system even allows tenants to quickly and easily pay rent online and initiate service requests. Happy tenants stay longer!

Find out what your apartments will rent for…

Self-Managing a Rental Property is Stressful

Have you considered all aspects of managing your own investment property? We think of everything so you don’t have to.

We Do More Than Just Collect Rent.

We fully manage the property as if it were our own, allowing you to be completely hands-off.

Here are some of the services included in our full service management program:

Being an effective Landlord takes a lot of time and requires that you wear a lot of different hats—appraiser, marketer, leasing agent, background investigator, paralegal, debt collector, general contractor, and oftentimes a psychologist. Plus, there’s always the cloud of liability floating over your head. If you’re managing multiple units or apartments on your own, you may be subjecting yourself to too much risk.

Take advantage of our property management for apartments. Free yourself from the fears and worries of being a Landlord and choose to be a real estate investor who has time to enjoy life to its fullest. APMS offers you, the real estate investor, freedom because We Think of Everything So You Don’t Have To. Enjoy your life without being troubled at the most inopportune times by whiny tenants or leaking toilets.

Marketing Your Rental Property

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  • Prepare home for rent
  • Clean property and optimize appeal
  • Manicure landscaping to increase curb appeal
  • Design attractive ads
  • Take professional photos
  • Film and produce a walking video tour! Click here to see a sample video.
  • Aggressively market the property
  • Advertise on numerous websites
  • Install yard sign & Distribute Fliers
  • Network with realtors and leasing agents
  • Field calls from prospective tenants for questions and viewing’s
  • Meet prospective tenants for showings
  • Provide prospective tenants

Tenant Screening & Selection

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  • Process applications
  • Perform a background check to verify identity, income, credit history, rental history, etc.
  • Score tenant according to predefined tenant selection criteria

Tenant Move In

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  • Draft and execute standard C.A.R. lease and custom addendum addressing common rental problems
  • Review lease guidelines and educate tenant regarding rental payment terms and required property maintenance
  • Ensure all agreements have been properly executedPerform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in
  • Take a video to document the property’s condition at move-in
  • Collect first month’s rent and security deposit

Rent Collection

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  • Collect rent
  • Hunt down late payments
  • Send out pay or quit notices

Eviction Management

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  • Manage the entire eviction process
  • Recommend and engage an attorney or eviction service
  • Coordinate with law enforcement to remove tenant and tenants possessions from property

Common Area Maintenance

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  • Laundry Room Management
  • Pool Maintenance
  • Landscape Maintenance
  • Exterior Lighting
  • Parking Management
  • Ratio Utility Billing Service (RUBS)

Legal Services

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  • Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties in California
  • Refer you to a qualified attorney when necessary

Property Inspections

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  • Perform visual inspections (inside and outside) every 6 months looking for repair needs, safety hazards, code violations, lease violations, etc.
  • Share a copy of the inspection report with you, along with photos
  • Regular property drive-by’s to verify rental property condition and lease compliance


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  • Provide detailed monthly and annual accounting
  • Make payments on your behalf (mortgage, insurance, HOA dues, etc.)
  • Maintain all historical records (paid invoices, leases, inspection reports, home warranties, etc.)
  • Online portal giving you real time access to your rental property’s status, including dynamic, real-time reporting
  • Direct deposit of owners proceeds on or around the 10th of each month

Maintenance, Repair, & Remodeling

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  • Perform regular inspections, generally twice per year
  • Change air filters
  • Replace smoke detector and carbon monoxide detector batteries
  • Check for water leaks
  • Identify potential problems
  • Verify lease compliance
  • Field tenant maintenance requests (telephone or through online tenant portal). A live person answers the phone 24/7–even at 2am!
  • Oversee all repairs and maintenance
  • Recommend and perform preventative maintenance services to reduce high-cost repairs
  • Maintain outdoor areas (if applicable)
  • Landscaping
  • Removing trash and debris
  • Pool
  • Larger renovation or rehab projects
  • Provide recommendations on how the project can maximize rental income
  • Prepare preliminary cost estimates
  • Get multiple independent bids for the work
  • Oversee project from start to finish

Tenant Move Out & Turn

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  • Inspect property and fill out a report on the property’s condition when the tenant moves out
  • Provide tenant with a copy of inspection report as well as estimated tenant damages
  • Return the balance of the security deposit to the tenant within 21 days of move-out
  • Take photos and possibly a video to document the property’s condition at move-out
  • Clean unit and perform needed repairs or upgrades
  • Re-key the locks
  • Put the rental property back on the market for rent
  • We aim to complete most turns in 7 days

Resident Managers

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  • Hire, Train & Manage Resident Manager
  • Manage employment issues

Russ and his staff are great.  They respond immediately and make you feel like you are their only customer.  He is a great resource since I do not live in the area.  Great value for your money if you need any type of property management.

John C.

What People Are Saying About Us

4.9 /5
40 Reviews

Oct 22, 2020
Advantage Property Management Services Sandra
I had an excellent experience while going through the process of leasing a home with Advantage Property Management. They have been very responsive to my questions as well as times where repairs were needed. Everyone is very friendly and have great customer service!
Oct 22, 2020
Advantage Property Management Services Jo
The APM team is responsive and pleasant to work with. Service technicians and vendors have all been friendly and helpful.
Oct 19, 2020
Advantage Property Management Services Ryan
Would like to thank Advantage for the quick resolution of any issue that I've ever reported. The team is always very responsive in getting whatever I need dealt with quick and fast. I would like to make sure Michelle is recognized as she always goes above and beyond to help and communicate with anything I seek help with. Honestly, the team makes me feel like a homeowner and not just a renter that goes a long way as a previous homeowner. Thank you Ryan
Oct 19, 2020
Google Advantage Property Management Services Darlene
To APMS, &Staff Michelle & Russ Crowley are the Greatest rental services for both tenant and owners. As owners of a condo in San Ramon valley, we find them to be exemplary, professional, reliable and on top of it all.. We have been clients of theirs for 8 yrs. When our home burned down in the Sonoma Wild Fires, Oct 17. APMS was open to any questions we had in needing a rental until our rebuild. Even tho Sonoma was not in their rental community. They are awesome and their staff gets it done. ! Sincerely, Darlene Garey Property Owner and Tenant
Oct 19, 2020
Google Advantage Property Management Services Alan
I highly recommend Advantage Property Management Services. I am extremely pleased with Russ and his team in providing me with an excellent experience in renting out my property. This is a highly professional management company with a positive and efficient approach in preparing my condo for viewing, including repairs/upgrades to attract tenants, and managing the property with efficiency to make my life less stressful. Thank you, Russ and Michelle and your team! So happy in making the right choice with APMS!
Oct 15, 2020
Advantage Property Management Services Cheryl
I continue to appreciate the cleanliness of the Hayes apartment complex, in my apartment when I moved in as well as the grounds. It amazes me how well this complex continues to be kept up & everything kept in working order. The on-site staff is very helpful as well as the property management team, and all of my needs for repairs have been addressed within 3 days or less. Tenants are respected & all laws relating to tenants are followed well.
Oct 14, 2020
Google Advantage Property Management Services Govardhan
Four years ago we hired them to manage our property in Blackhawk CA. It has been a pleasant experience working with them. I found them very responsive to all our needs and our property has remained fully rented for the entire duration. I would recommend their service enthusiastically
Oct 13, 2020
Advantage Property Management Services Steven
Paige is extremely helpful and courteous
Sep 30, 2020
Google Advantage Property Management Services Sarita
Paige was a great trusted partner to help us rent out our property in San Ramon. She was quick to catch an issue with an initial applicant who did not meet APMS's standards for tenants, and they found a great family after that. Paige was also amazing in helping us navigate a tricky situation when we needed to sell our property while the tenants were still there. She handled the conversations with both the tenants and the buyers, and we were able to successfully sell the property in the middle of the pandemic and still allow the renters to stay in the home until the end of their lease. I would highly recommend Paige to anyone who needs a property manager.
Sep 22, 2020
Google Advantage Property Management Services Suria
I'm writing this review on behalf of my mother who really had a wonderful experience working with this group, especially Said Sanchez. He was so responsive, very professional and understanding. Though my mother ultimately didn't go with the property, Said was continuously friendly and helpful, continuing to send other properties that would meet her criteria.
Sep 14, 2020
Google Advantage Property Management Services Arun
APMS was a fantastic property management choice for us during these pandemic times! Russ, Makayla and Paige (who is our account manager), were very professional, data oriented, considerate and patient in answering all of our queries and addressing most of our concerns. From our property listing to a successful tenant application, it took only 3 days and the entire experience was a breeze - I would be very remiss if I did not reiterate that this was during COVID-19 and that it would not have been possible, had it not been for Paige's excellent detail oriented handling of our account! We eagerly look forward to working with Paige and APMS in the years to come!
Sep 7, 2020
Google Advantage Property Management Services Mhd
I contacted Russ when my old tenant was 4 months overdue in rent. Russ and Michelle took over the property management and worked with the tenant to put together a payment plan. When we ran out of all choices, they helped through the eviction process. Needless to say, the property was in terrible shape after eviction. Michelle arranged with contractors to bring the property back to rentable condition and rented out during the middle of the COVID lock down. In a short amount of time, we used many of their services and extremely pleased with the way things worked out. Thank you, Michelle and Russ.
Sep 1, 2020
Google Advantage Property Management Services Robin
I have been a resident under Advantage Property Managment services for a little over 3 years now as a resident and I can say that the quality of services has been top notch! Advantage offers clear communication to their residents and have easy to use portals for rent payments, service request and lease documentation. The few times I have needed maintenance services, my request were responded to quickly (most time’s less than 24hrs) and the issue was handled correctly the first time. My contact Paige - is always very responsive and kind when I speak to her which makes communication very pleasant. I have dealt with other services in the past and not all interactions have been great, however Advantage has been great and I would highly recommend their services.
Aug 13, 2020
Google Advantage Property Management Services T
All personal I have contacted at Advantage Property Management Services so far are very professional and responsive.
Jun 25, 2020
Google Advantage Property Management Services Ramana
We contacted  Advantage Property Management Services to rent our property. We are extremely pleased with Russ Cowley and Paige Cassero for walking us through the entire process of renting. Paige Cassero was our coordinating agent . At every step she has demonstrated a high level of professionalism. Paige is super responsive, courteous, friendly and most of all very easy to work with throughout the process. We had a very positive experience. Our sincere note of thanks to Paige and Kudos to team at APMS. I highly recommend Advantage Property Management Services.
Jun 23, 2020
Google Advantage Property Management Services Denielle
As a realtor, I refer all of my clients Russ and Michelle. They care about their clients , tenants and properties. The do their best to make sure your property is properly cared for, place well qualified tenants and are there to make sure your everything is running smoothly for both you and your tenants.
May 13, 2020
Google Advantage Property Management Services Dhanya
My husband and I contacted Advantage after a friend of ours highly recommended their services to us. They have been very professional to work with, and responsive to our questions and concerns. We had to move out state for work within a short frame of time, and they did their best to get our home prepared and rented out during a time when the Covid-19 outbreak was at its peak. They continue to answer our questions promptly and give advice to us as first-time landlords. Thank you, Russ and Michelle. We appreciate you and definitely recommend your services to all our friends!
Mar 26, 2020
Google Advantage Property Management Services Janelle
As a tenant, I was very impressed by Paige's prompt and helpful responses to any questions I had. Both Paige and Russ were accommodating regarding any additional information I requested and were very professional. Paige's attention to detail and dedication to making sure the entire rental process went as smoothly as possible was especially refreshing.
Mar 15, 2020
Google Advantage Property Management Services Mike
Russ (owner) and Paige (my account manager) are very detail-oriented, responsive and personable. During the initial property assessment, Russ went over the leasing process, analytical data for rent estimation and roles and responsibilities of APMS. The information was very helpful for a first time landlord like myself and Russ did a great job answering all my questions/concerns. My wife and I were able to put our anxiety aside and believed we were in good hands with APMS. And we were right about it! In about a month, my condo was rented out, which was surprisingly fast considering Jan/Feb are typically more challenging to rent out a property. I highly recommend APMS!
Dec 13, 2019
Google Advantage Property Management Services Janet
This is one fo the greatest companies that I have ever worked with. I would give them 20 stars if possible. You can't go wrong here.

Areas We Serve

Want to Learn More About East Bay Property Management?

If you’d like to learn more about our properties and what it’s like to work with Advantage Property Management Services, get in touch. We’d be happy to talk more about our rental properties, our application requirements, and our leasing process.

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About Us

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Advantage Property Management Services (APMS) has been serving real estate investors in Alameda County and Contra Costa County since 2010.

Connect With Us

Pleasanton Office:
415 Boulder Ct. STE 300 Pleasanton, CA 94566
Livermore Office:
732 Hayes Ave. Livermore, CA 94550
Phone: (925) 273-9865
Fax: (925) 273-9865
CA DRE #01764298